The Scorvia AI-Driven Mental Health Assessment Software for Coaches built for anyone who runs client assessments and then loses the evening writing them up. You set your specialization, the AI drafts the questions in that field's language, and your client answers online, in writing or on camera, with nothing to install. The moment they submit, a draft report is waiting in your review queue with a summary, findings, strengths, areas to work on and recommendations, and nothing reaches the client until you have edited it and approved it.
No model is trained on your content, and every account starts with a 14-day free trial with no card required.
If you coach, train or consult for a living, you probably run some kind of client assessment. An intake questionnaire, a skills check, a wellness or leadership review, and a "where are you now" form before a programme starts.
And for most people who do this work, the assessment itself is not the problem. The write-up is.
The client answers thirty or forty questions. You then sit with those answers, usually in a Google Form export, a WhatsApp thread or an Excel sheet, and turn them into a report the client can use. That write-up is the part that eats the evening. I want to explain why it takes so long, because once you see the reason, the fix is obvious.
Where the time goes
A client report is a second document written from a first one.
The first document is the client's answers, in their own words. The second is your report: a summary, the main findings, what is working, what is not, and what they should do next.
Nothing new enters the second document. Everything in it already exists in the first. What you are doing for most of the evening is moving material from one to the other: reading an answer, deciding which heading it belongs under, and retyping the gist of it there. Then the next answer. Then the next.
That move is not coaching. It is copying. But it comes first, so by the time you reach the part that needs your judgement, you are tired and it is late.
The three jobs hiding inside one report
It helps to pull the work apart.
- Copying. Getting what the client said from where they said it to where the report needs it. No skill involved, just time.
- Sorting. Deciding what is a finding, what is strength, what is an area to work on. A good template does most of this for you.
- Judging. Reading the answers as the person who knows this client and saying what they mean. This is the only job of the three that needs you.
Time yourself on one report and you will probably find the third job is a few sentences per section. The rest was carrying. Five things that cut the time, no software needed
- Fix your questions. If every client of the same type answers the same set of questions, your reports start to look alike in structure, and structure is most of the sorting work. Stop rewriting the questionnaire per client.
- Score what can be scored. A multiple-choice or yes/no question with a mark against each option gives you a number you can drop straight into the report. Open text stays open text, but it should be the minority.
- Write the report headings before you collect a single answer. Summary, findings, strengths, areas to improve, next steps. When the answers come in, they have somewhere to go.
- Keep the answers and the report in one place. Two windows, two tools, two tabs is where the copying comes from. Even a single Word document with the answers pasted at the bottom is better than switching.
- Read every answer once before you write anything. It feels slower. It is faster, because you stop restructuring the report halfway through when answer 28 changes the picture.
Where software fits, and what to check before paying for any
There are now tools that do the copying and sorting for you. The client answers online, and the moment they submit, a draft report is written from their answers under headings like the ones above. You read it, change what needs changing, and approve it before the client sees anything.
If you are looking at one, these are the questions worth asking:
- Does it write the questions and the draft in your field, or does it give everyone the same generic set? - Can you edit every section by hand, and does the client see nothing until you approve it? - Is your content used to train the AI? The answer should be no. - Is there a free trial, so you can put one real client through it before you pay? - Does it do things it should not, like claim to diagnose, or rank people against "norms" it cannot back up?
Full disclosure: I work with the team behind Scorvia, an AI assessment software for coaches and trainers that drafts the client report from the answers the moment they are submitted, for the coach to edit and approve before anything is sent.
A question for the house
How do you write up client assessments today: Google Forms and Word, Excel, WhatsApp voice notes, something else? And how long does one report take you, honestly? I am curious what is working for people here.
